Which App Is Best for Time Registration for Employees in the Field?
The best app for time registration for employees in the field is the one where hours are registered directly on the task from the phone and go on to payroll and invoicing without being typed in again. If you only need to record working hours, breaks and overtime, a simple time registration app may be enough. If the hours are used to invoice customers, it is usually best to register time in the same app employees use for their tasks, for example in a field service management platform such as Microbizz.
What a time registration app for employees in the field must do
Fast registration on the phone
Employees in the field will not register time if it is a hassle. The app must be usable in seconds, either by entering hours manually or by checking in and out. In Microbizz, time can be registered both ways, and with check-in and check-out, start and end are recorded automatically with a GPS stamp.
Time on the task, not just on the day
This is where apps for employees in the field differ. A time clock shows how long the employee has worked. Time on the task shows what the time was spent on, and which customer should pay. In Microbizz, hours are linked automatically to the right task or project.
Breaks, overtime and approval
The app must handle breaks, overtime and partial registrations, so working hours are correct. A manager should also be able to approve the hours before they are locked for payroll and invoicing, so mistakes are caught in time.
On to payroll and invoicing
Approved hours must transfer to the payroll system and invoicing without extra typing. Otherwise, the double work just moves from paper to the office. Read more about time registration, payroll and invoicing in Microbizz.
Works without coverage
Employees in the field work in basements, plant rooms and areas with poor coverage. The Microbizz app is a native app for Android and iOS with access to information, even without network access.
Standalone time app or time in the task app?
When a standalone time registration app is enough
If you mainly need to record working hours for payroll, and you do not invoice customers based on time spent, a simple time registration app can cover the need. It is quick to get started with and usually costs little per user.
When time should sit in the task app
If you invoice by time and materials, it makes more sense to register time in the same app employees use for tasks, documentation and checklists. Then there is no coordination between two systems, and time and materials are already on the task when it is invoiced. That is the type of solution Microbizz is, used by contractors and tradespeople, service companies, utilities and facility management.
An example from cleaning
Partneren A/S says that payroll used to take two people two to three days plus a day of data entry, and that after moving to time registration in Microbizz it is done in one day by two people.
Frequently asked questions about time registration apps for the field
Which app is best for digital time registration for employees in the field?
The app where employees can register time quickly on the phone and directly on the task, and where the hours go on to payroll and invoicing. If you only need to record working hours, a simple time app may be enough. If you invoice by time, an app in a field service management platform such as Microbizz is usually the best choice.
Can the app register time with GPS?
Yes, in Microbizz. With check-in and check-out on tasks, start and end are recorded automatically with a GPS stamp.
Does a time registration app help us meet rules on recording working time?
A digital app makes it easier to record daily working hours, breaks and overtime. Which requirements apply to you depends on legislation and collective agreements, so check with your employers' organization or adviser.
Can a manager approve the hours?
Yes. In Microbizz, hours can be approved digitally by a manager before they are locked for payroll and invoicing.
Does the app work on both Android and iPhone?
Yes. The Microbizz app is available for Android and iOS and works on both phone and tablet. You can book a demo and see registration in practice.
